HunaTek Government Solutions is seeking an Office Manager/Project Coordinator to fill a full-time position in Washington, DC. This opportunity will be on-site at the Department of State, with the Bureau of Counterterrorism, EX Office.

The essential job functions include:

Records Management

• Coordinate and facilitate meetings with other CT offices to disseminate information about the records management program, including the structure of the CT shared drive (data infrastructure), SharePoint, and OneDrive.
• Coordinate and facilitate meetings with records management stakeholders in the Department related to CT issues.
• Research and analyze problems, issues, or system requirements, providing analysis and advice to improve program effectiveness.
• Draft Standard Operating Procedures (SOP) to provide consistency, quality control, and cross-training to mitigate risks.
• Provide support to CT staff for implementing the records management program.

Tasker Coordinator

• Receive and track incoming taskers for the office from OIG, Front Office, or other parts of the Department.
• In consultation with EX Leadership, assign tasks to the appropriate staff member, setting internal deadlines to meet external deadlines.
• Follow up prior to internal deadlines to ensure timely submission.
• Send outputs for clearance if necessary and provide the final cleared outputs to the requestor.

Logistics Coordination

• Meet with event hosts to understand event requirements.
• Identify available venues and advise on attendee placement.
• Draft a list of items needed for the event and submit Work Orders for supplies in a timely manner.
• Establish or receive attendee lists and ensure visitor access, coordinating with Diplomatic Security (DS) Visitor’s Request office if required.
• Coordinate all aspects of offsite meetings with venue points of contact.
• Coordinate A/V support and other requirements with appropriate offices to ensure event success.
• Schedule pre-event walkthroughs or technology checks.
• Provide onsite coordination support as needed.

Management Notice/SOP Facilitation

• Receive and track Management Notices and SOPs.
• Review existing notices/SOPs and make update recommendations.
• In consultation with EX Leadership, assign tasks to the appropriate staff member, setting internal deadlines to meet external deadlines.
• Follow up prior to internal deadlines to ensure timely submission.
• Send outputs for clearance if necessary.
• Disseminate Management Notices or SOPs via email, SharePoint, or meetings.

Skills and Qualifications Required

• Proven ability to prioritize and multitask assignments with stringent deadlines without compromising quality.
• Mastery of the English language, supporting the ability to draft and review documents such as SOPs, policy documents, and memos.
• Skill in interacting with officials at all levels to gain acceptance and cooperation for EX Director’s agendas, proposals, and preferences.
• Ability to anticipate needs and provide excellent customer service with attention to detail.
• Analytical skills to identify significant factors, gather data, recognize solutions, and communicate effectively.
• Ability to adapt to emergency and rapidly changing situations.
• Five years of office management experience, with at least one year in project management or program planning.
• Associate degree in office administration, business, or a similar field.
• Top Secret clearance.

About Us
At HunaTek, we build teams of people from diverse backgrounds with varying levels of experience, knowing that diversity strengthens our ability to deliver for customers. We work hand in hand with Federal civilian and military staff to further the nation’s interests. We also provide opportunities for our employees to learn new skills, obtain certifications, attend industry events, and have fun together.

Our Benefits
We offer a comprehensive benefits package to ensure employees and their families have access to good health care, are insured against catastrophic health events, can save for retirement, and maintain a healthy work-life balance. For full-time employees, these benefits include:

• Comprehensive medical, dental, and vision coverage.
• Long-term and short-term disability insurance and term life insurance.
• 401(K) with safe harbor contribution.
• Paid time off and 11 paid holidays.
• Tuition and career development assistance.
• A selection of voluntary benefits.

ADA: HunaTek will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

EEO/AA: HunaTek does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, veteran status, height, weight, or marital status in employment or the provision of services and is an equal access/equal opportunity/affirmative action employer.