HunaTek is seeking an Office Management Specialist to provide day-to-day administrative support for the Department of State, Bureau of African Affairs, located in Washington, DC.

DUTIES INCLUDE:

• Assist in managing the Office of Sudan and South Sudan to include the Special Envoy to Sudan’s calendar, including scheduling for special events and travel.
• Monitor clerical, administrative, and secretarial responsibilities, and tasks among office staff.
• Allocate resources to enable task performance.
• Work with the Africa Bureau Executive Support Office to enhance all areas of office support.
• Serve as the assistant office information manager by arranging and scheduling meetings or appointments, organizing and preserving paper and computer files, managing special projects, handling travel arrangements, performing research, and distributing information with telephones, mail, and email.
• Must be able to represent the office with tact and diplomacy while ensuring requirements are met.
• Be prepared to disseminate information, coordinating mailings, proofreading documents, etc.
• Coordinating agendas, trip books, and other critical correspondence.
• Receiving and handling information for distribution to staff.
• Coordinate office staff activities to ensure maximum efficiency.
• Organize orientation and training of new staff members.
• Coach office staff on admin procedures.
• Design and implement filing systems.
• Establish and monitor procedures for record keeping.
• Ensure security and confidentiality of data.
• Design and implement office policies and procedures.
• Ensure office policies and procedures are being adhered to.
• Analyze and monitor internal processes.
• Review and approve office supply acquisitions.
• Maintain a safe and secure working environment.
• Handle internal office inquiries.
• Assist in managing internal staff relations.

MINIMUM QUALIFICATIONS

• US Citizenship
• Minimum Education: High School Graduate or equivalent
• Minimum Years’ Experience: 4 years or more
• Proficient in Microsoft Office Suite
• Possess strong multi-tasking and organizational skills
• Strong interpersonal and customer service skills
• Demonstrated written and oral communications skills
• Ability to handle complexity and highly detailed responsibilities
• Experience and ability to work and interact with others and provide excellent customer service
• Ability to prioritize work and make decisions
• Skill and ability in managing multiple concurrent activities of varying complexity, including changing priorities and short turn-around times
• Top Secret clearance required

About Us:

At HunaTek, we build teams of people from all backgrounds with varying levels of experience, knowing firsthand that diversity of thought will strengthen our ability to deliver for our customers. We work hand in hand with Federal civilian and military staff, pulling together to further the interests of our nation and home and abroad. Whenever possible, we provide opportunities for our employees to learn new skills, obtain certifications, attend industry events, and have some fun together.

Our Benefits:

We offer a comprehensive benefits package designed to make sure our employees and their families have access to good health care, are insured against catastrophic health events, can put money aside for retirement and are able to maintain a healthy work-life balance. These benefits include:

• Comprehensive medical, dental and vision
• Long-term and short-term disability insurance and term life insurance
• 401(K) with safe harbor contribution
• Paid time off and 11 paid holidays
• Tuition and career development assistance
• A selection of voluntary benefits

Equal Opportunity Employer:

HunaTek is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, veteran status, height, weight, or marital status in employment or the provision of services.